Q: HOW DID YOU SELECT THE INITIAL DOCUMENTS TO PROCESS?
A: We undertook a review of all our document requirements
and realised it was actually a massive area and that we were
in danger of making the whole process too complex. In the
end we decided to start simply with incoming purchase orders
and outgoing invoices so we could test both sides of the imaging
process.
On receipt of a purchase order, they are registered on the
accounts system, barcoded and after authorisation scanned
into the system. Once imaged, the documents are automatically
stored in the electronic archive and are linked to the appropriate
records in the accounting system.
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